New Requirement – Submission of a Board Resolution for Alien Employment Permit Applications

The Department of Labour and Employment (“DOLE”) has issued an Advisory No. 19-06 on 23 August 2019 requiring the submission of a Board Resolution as part of the requirements for issuance of an Alien Employment Permit (“AEP”).

Who will be affected?

  • Foreign nationals who will engage in gainful employment in the Philippines and will require an AEP
  • Foreign nationals who will apply for the renewal of their current AEP


The DOLE has been receiving reports that there are fraudulent documents being submitted to support the AEP applications of foreign nationals who will be working in the Philippines. As a result, the authorities now require the submission of a Board Resolution which authorizes a signatory of a company to sign the employment contract and all other documents for AEP applications.  The authorized signatory should be in a managerial level position of the company who will sponsor the foreign national.

Companies can be exempted in the submission of this new requirement if the signatory of all the documents is the President and/or Corporate Secretary of the Corporation.

In addition, DOLE should be informed immediately of any changes in the authorized company signatory and his/her position as indicated in the submitted Board Resolution.

Sponsoring companies will be required to prepare a Board Resolution which will require the attendance of the majority of all the Board of Directors to decide and approve the designation of the authorized signatory for AEP applications. This will likewise require additional time to be completed and signed by the Board of Directors.


Compliance of this new requirement is effective on 2 September 2019.

Santa Fe Analysis

  • Santa Fe Philippines Immigration can assist sponsoring companies in preparing a draft Board Resolution.

Should you have any questions, please contact the following:

Ma. Emmariza Ola
Immigration Manager – Philippines
Santa Fe Relocation
D: (632) 795 2438

Soumeya Messadi
Head of Immigration – APAC, Middle East and Africa
Santa Fe Relocation
D: +65 6398 3520 (5630)
M: +65 9169 6061


To read more immigration updates, click here

About our Immigration Services

Our immigration services manage thousands of visa applications every year for a multitude of international companies. Our experienced immigration experts and migration agents handle the immigration process for you and provide simple reporting and guidance on immigration matters.

About us

Santa Fe Relocation is a global mobility company specialising in managing and delivering high-quality relocation services worldwide. Our core competence is providing services that help corporations and their employees relocate and settle in a new country, assisting them with immigration, home and school searches, language and cultural training, property rentals, and domestic and international household goods shipments. We provide these services to a consistently high standard, locally and globally. A key strength is our ability to manage these services through our own operations around the world. Santa Fe Relocation Services is wholly owned by the Santa Fe Group, which is listed on NASDAQ in Copenhagen, Denmark. For more information, visit us at


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